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Core
Ops
Facilities Management
v6.1
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Staff
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⚙ Settings
🛠 Tools ▾
Reports
📋 Compliance Export
📅 PPM Calendar
🖨 Handover Report
Views
📊 Dashboard
📈 Analytics
📋 Walkthrough
System
📋 Audit Log
🚨 Alert History
⊙ Reset Map View
🔥 Evacuation Sim
✏ Edit Evac Routes
Import Assets
📱 QR Report Codes
🏗 Projects
🚑 First Aid
🚨
ALERT
📢
ANNOUNCE
📝
Post-it
🏢
ROOMS
📄
CONTRACTS
👷
CONTRACTORS
0
Overdue
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0
Due Soon
→
0
Open Tickets
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🕐
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Click anywhere on the map to place the pin
2
🎫
TICKETS
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⊙
🚨
EVACUATION SIMULATION
0:00
✏ Routes
✕ End
×
Equipment Details
⚙ Fields
👁 View only — sign in as maintenance to edit
🚨 COMPLIANCE ISSUE — PIN IS FLASHING RED ON MAP
✓ Mark as Serviced
Record a completed service and set next due date
Date Serviced
Service Interval
Monthly
Quarterly (3 months)
Every 6 months
Annual
Every 2 years
Every 5 years
Next Service Due (auto-calculated)
✓ Record Service
✓ Yes, autofill
✕
Equipment ID / Ref
Location / Room
Last Service Date
Next Service Due
Service Interval
Monthly
Quarterly (3 months)
Every 6 months
Annual
Every 2 years
Every 5 years
Equipment Type / Notes
Contractor / Company
Contractor Phone
Lifecycle & Cost
Install Date
End of Life / Replace By
Replacement Cost (£)
⚠ Compliance Checks
✓
Service Tag Missing
ACTION REQUIRED
✓
Safety Pin Missing
ACTION REQUIRED
✓
Signage Missing
ACTION REQUIRED
Status
✓ Up to Date
⚠ Due Soon
✕ Overdue
Physical Condition
🟢 Good
🟡 Fair
🔴 Poor
— Not Set
📊
Meter Readings
Log and track consumption over time
›
Add Reading
Date
Reading
Unit
m³ (cubic metres — gas/water)
kWh (electricity)
units
Recorded By
📊 Record Reading
🌡️
Temperature Log
Legionella control — weekly readings required
⚠ Overdue
›
⚠ No temperature reading in the last 7 days — check required
Recent Readings
Add Reading
Date
Temperature (°C)
Outlet / Ref
Recorded By
🌡️ Record Reading
📷 Equipment Photo
📷 Add Photo
📋 Risk Assessment
🚨
EMERGENCY
✓ Acknowledge
🚨
Send Emergency Alert
Silent — no sound will be played
ALERT TYPE
SEND TO
DETAILS (optional)
🚨 Alert History
×
No alerts have been sent.
📢 Announcement
…
✕
🏢
Meeting Room Booking
⚙ Manage Rooms
✕ Close
‹ Prev
Today
Today
Next ›
Book Room
1 hour
2 hours
3 hours
4 hours
✓ Book
✕ Cancel
⚙
Manage Rooms
✕
Add New Room
+ Add
🗺
Evac Route Editor
✕ Done
Drawing Mode
✏ Draw Route
📍 Assembly Point
Route Colour
Route Name (optional)
Click on the map to start drawing a route
↩ Undo
✓ Save Route
✕ Clear Current
Assembly Point Name
Click anywhere on the map to place an assembly point
Saved Routes (
0
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Assembly Points (
0
)
👷
Contractors Directory
✕ Close
➕ Add Contractor
Save Contractor
📄
Contract Records
✕ Close
Add New Contract
Start Date
End Date
Alert 30 days before expiry
Alert 60 days before expiry
Alert 90 days before expiry
No expiry alert
+ Add Contract
📢
Send Announcement
Scrolls across the screen for all recipients
MESSAGE
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SHOW FOR
1 minute
2 minutes
5 minutes
10 minutes
15 minutes
30 minutes
SEND TO
📢 All Departments
📝 New Post-it Note
×
NOTE
COLOUR
PRIORITY
📌 Normal
❗ Important
📋 Submit a Job Ticket
✕
🔧 Problem Report
🪑 Room Setup Request
Location / Room / Department
— Select a location —
Main Reception
Head Teacher's Office
Deputy Head Office
Staff Room
Conference Room
Main Hall
Sports Hall
Assembly Hall
Library
IT Suite
Art Room
Drama Studio
Music Room
Design & Technology
Science Lab 1
Science Lab 2
Science Lab 3
Geography Room
History Room
English Room 1
English Room 2
Maths Room 1
Maths Room 2
Maths Room 3
MFL Room
RE Room
SEND / Learning Support
Sixth Form Common Room
Sixth Form Study Room
Main Corridor (Ground Floor)
Main Corridor (First Floor)
North Corridor
South Corridor
East Wing Corridor
Stairwell A
Stairwell B
Fire Escape (North)
Fire Escape (South)
Canteen / Dining Hall
Kitchen
Medical Room
Student Toilets (Ground)
Student Toilets (First)
Staff Toilets
Disabled Toilet
Changing Room A
Changing Room B
Shower Block
Gym / Fitness Suite
Swimming Pool
External MUGA Pitch
Car Park
Caretaker's Storeroom
Boiler Room
Plant Room
Basement
Portacabin 1
Portacabin 2
Site Entrance / Gate
Other (specify in description)
Description of Problem
Setup Date
Setup Time (Start)
Number of People / Layout Notes
Send to
— Loading departments —
Your Name
Assign Contractor
(optional)
Priority
🟡 Low
🟠 Medium
🔴 High
📎 Attachments
(optional)
📂
Drop files here or click to browse
Images, PDFs, documents — max 4MB each
Submit Ticket →
Job Ticket
✕
✏️ Work Completed
💡 If you can't complete this ticket, use "Send for Review" to escalate to a manager
✓ Sign Off & Complete
📤 Send for Review
✓ Mark Complete
↩ Re-open
🗑
📋 Job Tickets
+ New
×
Open
Set-ups
Done
👔 Review
Audit
📋
HANDOVER
📋 Daily Handover
🖨 Export
×
📋 Today
＋ Add Note
📖 Diary
Saturday 4 April Handover
Carried from Friday
🔒
Read and acknowledge to continue
✓ Acknowledge
Add a Handover Note
General
Fire Safety
Water
Electrical
HVAC
Security
First Aid
Gas
Grounds
Contractors
Info
Warning
Urgent
Add Note
Clear
📊 Bulk Asset Import
Close
Step 1: Upload CSV File
Download the template, fill with asset data, and upload here.
Download Template
Drop CSV file here or click to browse
Supported: .csv files only
Preview (first 5 rows)
Row
Column Mapping
0
assets ready to import
👔 Manager Review
✕
💬 Manager Comment
✓ Complete
↩ Return to Staff
Sign Off Ticket
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📊
DASH
📊 Dashboard
✕ Close
📈 Analytics
✕ Close
Asset Health
Ticket Priority
Assets by Category
Inspection Activity — last 8 weeks
📋
Walkthrough
Select a building or area
📱 One
← Back
✓ Save Report
✕ Close
0 / 0 checked
All
⚠ Attention
Unchecked
← Back
✓ Save Report
🏗
Projects
✕ Close
+ New Project
All Status
Green
Amber
Red
Complete
All Types
New Build
Refurbishment
Office Move
Car Park
Infrastructure
IT / Systems
Compliance
Other
🚑
First Aid Records
✕ Close
📱 Quick Log
📋 Full Report
🔍 Records
1. Who was injured?
👷 Employee
🛠 Contractor
👤 Visitor
🏫 Student
🛒 Customer
🤝 Volunteer
🏠 Resident
🌟 Public
Name
Age
Form / Year
Location
2. What happened?
3. Treatment given
4. Action taken
✓ No action required
🏥 Sent to doctor
🚑 Sent to hospital
🚩 Ambulance called
📞 Family member called
👨 Parent called
↩ Returned to class / work
🏠 Sent home
First Aider
🚑 Save Record
Date & Time
Person injured
Role / Relationship
Employee
Contractor
Visitor
Pupil / Student
Customer
Volunteer
Resident
Member of Public
Other
Nature of injury
Location / Area
Treatment given
First Aider name
Ambulance called?
No
Yes
Referred to hospital?
No
Yes
Witnesses
Additional notes
💾 Save Full Report
⚙ Settings
✕ Close
🔄 Update SmartLog
✕ Close
🔗 Connection
Connect CoreOps to SafeSmart SmartLog to sync your equipment records automatically.
API Key
Site / Location ID
💾 Save Credentials
📤 Sync
Pushes all equipment records — service dates, status, locations and notes — to the relevant sections in SmartLog.
🔄 Sync to SmartLog Now
ℹ About
API endpoint:
https://sl.safesmart.co.uk/
Upload your API documentation to configure the field mapping.
ARIA
· CoreOps
Facilities Intelligence · Ready
✕
➤
📅 PPM Schedule
Planned Preventative Maintenance
‹
April 2026
›
Today
📅 Month
📋 Agenda
✕ Close
Mon
Tue
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Thu
Fri
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Sun
Items due
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Generate QR codes for any room, area, or asset. Registered users scan to report issues — tickets land straight in CoreOps.
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